Comments on: ~What To Do With All That Information?

By: Sammie Roussell

Sammie Roussell — Fri, 08 Jan 2010 15:14:39 +0000

Gutes Thema. Bin aber nicht ganz eurer Meinung, aber das ist ja auch kein Diskussionsforum hier. Bleib am Ball.

By: John Kendrick

John Kendrick — Mon, 21 Dec 2009 00:48:23 +0000

Hi JMTee. Thanks for your comment. The main reason I use rules is that at work, where most of my tasks originate, we use GroupWise. So when I receive a message that should go into OF as a task I forward it to my MobileMe account so the rule will put it into my inbox. If I was using apple mail as my primary email client at work, I’m sure I would use Clip-O-Tron instead. John

By: JMTee

JMTee — Sun, 20 Dec 2009 21:32:10 +0000

Thanks for great articles. One questio: what is the advantage of using mail rules instead of clippings for transferring messages from Mail to OF? I personally use clipping exlusively (with the Clip-o-tron 3000 enabled).

By: ~Which Search is the Best Search « John Kendrick’s Weblog

~Which Search is the Best Search « John Kendrick’s Weblog — Sun, 25 Oct 2009 21:10:11 +0000

[...] ~What To Do With All That Information? [...]

By: John Kendrick

John Kendrick — Wed, 21 Oct 2009 15:54:39 +0000

@John Schafer – thanks for the kind encouragement and glad the posts are helping. I was a newbie to OF not too long ago, so I know how useful the experiences from others can be. You should also check out the OF forum as it has a lot of great information and insights, especially in the Applying OmniFocus section. Now to your question. The folder is in mail and needs to be set up before turning on the mail rule and designating the folder. The folder name must of course match what you put into the mail settings in OmniFocus. It can use any name, but it made sense to me to call it OmniFocus.

Also, if you are using another machine or iPhone to read your mail, don’t open messages designated with your OF prefix on those other devices before the mail application on the client has a chance to process the mail rule. This can happen if mail is not running on the client and you access, read, delete or move the message from another device, e.g. iPhone.

By: John Schafer

John Schafer — Wed, 21 Oct 2009 14:43:24 +0000

Good Morning John, and thank you so much for these wonderful posts. I’m very new to Omnifocus and have found your posts invaluable for helping me get more mileage out of the program quickly.
I am a little confused on the archiving of the processed messages. Specifically, is that “omnifocus” folder shown there in mail application or omnifocus? Can’t seem to get the one I’ve set-up in mail to appear as an option in the “Archive processed messages in” menu. Probably very basic, but there you go.

Thanks again for these posts. By reading and re-reading them I’m finding myself able to take advantage of the program that I never would have thought of on my own. Thanks again, John.

By: John Kendrick

John Kendrick — Mon, 19 Oct 2009 23:33:34 +0000

Thanks for the kudos Rafael. I write what I’m passionate about, and right now that is OmniFocus. I’m glad to hear you’ve found the posts helpful. Thanks for reading, John.

By: Rafael Bugajewski

Rafael Bugajewski — Mon, 19 Oct 2009 13:30:47 +0000

I really enjoy your OF series.

While I don’t use all of your workflow tips and don’t have the need for all of them, some were really inspiring and changed the way I look at OmniFocus.

Thanks for this John. And keep the great posts coming!

By: John Kendrick

John Kendrick — Sun, 18 Oct 2009 00:47:46 +0000

Thank you for your very kind comments Roger. I hope the information can help you be more productive – these posts are my way of saying thanks for all that GTD has taught me over the past couple of years. Take care, John

By: Roger Wikström

Roger Wikström — Sat, 17 Oct 2009 22:34:31 +0000

Thanks for all the wonderful tidbits on GTD and OmniFocus, for me it is very helpful.
This last tip on “information context” was fantastic.

RogerW
Sweden